Job Description

Overview

A law firm is seeking a Real Estate Assistant to provide comprehensive administrative and transactional support to attorneys and practice groups. This role plays a key part in ensuring efficient workflow management, supporting client relationships, and assisting with complex real estate transactions.

The ideal candidate is highly organized, detail-oriented, and proactive, with the ability to manage multiple priorities in a fast-paced legal environment.

Responsibilities

• Serve as a primary point of contact among attorneys, clients, and internal stakeholders to ensure clear communication and timely execution of work

• Provide administrative and operational support, including budget tracking, invoice processing, and vendor coordination

• Manage and monitor client-specific processes, including tracking billing arrangements and payment workflows
• Support business development efforts, including conflict checks, engagement letters, proposals, presentations, and other client-facing materials
• Assist with the billing process, including time entry review, data corrections, invoice submission, and resolution of billing discrepancies
• Prepare and maintain transaction-related materials, including checklists, process guides, templates, diligence documents, and closing binders
• Draft, edit, and proofread legal documents, including formatting, redlining, and document comparisons
• Coordinate closings and assist with preparation of transaction documents and related correspondence
• Manage calendars, schedule meetings, and coordinate travel arrangements to support attorneys and deadlines
• Track and organize workflow for assigned matters, ensuring timely completion of tasks

Requirements

• Minimum of 2+ years of experience in a law firm or professional services environment

• Prior experience supporting a real estate or finance practice group preferred
• Advanced proficiency in Microsoft Word, including document formatting, redlining, and comparison tools
• Strong working knowledge of Microsoft Office Suite (Excel, PowerPoint, Outlook)
• Experience with document management systems and electronic file-sharing platforms preferred
• Strong attention to detail with excellent proofreading and editing skills
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment
• Strong communication and interpersonal skills with a client-service mindset
• Ability to work independently while collaborating effectively with a team

Job Tags

Work at office

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