Job Description

Office Assistant

Cancer Specialists of North Florida is seeking an office assistant for our busy specialty practice, located at our central business office. This is not a remote position. The office assistant provides administrative and operational support across various departments as needed, while also assisting the executive team. This role requires a highly organized and adaptable professional who can manage multiple priorities and step in to support day-to-day operations across the organization when needed. The ability to handle confidential information with discretion is essential.

Essential duties and responsibilities include the following:

• Provide administrative support to multiple departments and executive leadership, including managing calendars, scheduling meetings, coordinating travel, and preparing itineraries as needed
• Assist with special projects by conducting research, compiling data, and preparing reports and presentations
• Serve as a point of contact for internal and external communications, screening and directing calls and messages professionally
• Manage incoming and outgoing mail, emails, and correspondence, ensuring timely processing and distribution
• Coordinate logistics for meetings, including agendas, materials, conference room setup, and follow-up actions
• Provide cross-functional support by assisting other departments with daily operations to help address staffing gaps or workload demands
• Run errands off-campus as needed to support organizational operations
• Perform additional duties as required to support business operations and executive initiatives

Additional skills and abilities:

• Exceptional organizational, multitasking, and time-management skills
• Strong written and verbal communication skills, with attention to detail
• Proficiency in office software (Word, Excel, PowerPoint, Outlook, or equivalent tools)
• Ability to manage confidential information with discretion and professionalism
• Strong problem-solving skills and ability to work independently

Schedule: Full-time position, Monday–Friday

Location address: 7751 Belfort Parkway, Jacksonville, FL 32256

Education and/or experience:

• High school diploma or equivalent
• Prior administrative or office support experience required; experience supporting executives preferred

Compensation and benefits:

• Salary is commensurate with experience and qualifications.

Cancer Specialists of North Florida is an "EEO Employer" and "Drug Free Workplace."

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