Job Description
Job Description: JOB PURPOSE: This role is responsible for leading the Accounts Receivable group ensuring adequate resources to address the Company's evolving requirements including hiring, termination, and the completion of performance reviews for direct reports. In addition, to ensure adherence to procedures for invoicing, cash application, collections including deduction/dispute resolution and other related duties related to the management of Accounts Receivable for the Company.
DESCRIPTION OF ESSENTIAL DUTIES: - Set expectations for the accounts receivable team ensuring adequate performance in alignment with achieving the Company's goals and objectives through leading and supervision of staff daily. This will also include hiring, terminations, and performance reviews. Also ensure new team members are adequately trained.
- Facilitate timely setup of new customers through credit analysis as well as periodic maintenance of existing customers to mitigate credit exposure to the Company.
- Monitor timeliness and accuracy of invoice processing.
- Ensure timely collection and application of payments. In certain cases, take the lead in resolving issues with customers in cases of delinquent payments.
- Monitor and lead the deduction process providing necessary support for deduction analysis and resolution.
- Prepare monthly, quarterly, annual and ad-hoc forecasting reports including the establishment of key performance indicators (KPI) to adequately monitor the performance of the accounts receivable team (i.e. days receivables outstanding, etc...).
- Organize and safeguard Company records in relation to accounts receivable (i.e. invoices, bills of lading, packing slips, customer orders, EDI records, check deposits, remittance advices, etc...).
- Ensure invoicing and collection procedures that comply with applicable guidelines and laws by staying updated on industry and legislative changes.
- Promote effective, honest, and open communication throughout the Accounts Receivable department and generally throughout the Company.
- Work with each direct report to establish goals and objectives for each year and monitor and advise on the progress to enhance the professional development of staff. Make sure all staff are cross-trained and continue to develop their skills in different areas.
- Assist with coordination of annual audit, and any other special audits, throughout the year.
QUALIFICATION REQUIREMENTS: (To perform this job successfully, and individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required).
- Education: Minimum Associates Degree in Accounting. Bachelor's degree in Accounting is preferred.
- Experience: Minimum of 5-7 years accounting experience
- Proficient with Microsoft Office Suite or other related software
- Strong organizational skills
- Ability to lead teams to drive results
- Ability to work independently
- Comprehension of analytical reports
- Well organized and ability to prioritize, meet deadlines, and excel in handling multiple tasks simultaneously.
- Willing to work in a team environment and contribute to group goals
- Must be able to pass a credit check along with a criminal background check.
Alphia is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
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